The Project Administrator performs and oversees administrative functions for multiple projects. Project Administrators work alongside Project Leaders to complete necessary support services and tasks.

Responsibilities & Tasks

Responsibilities and tasks include, but are not limited to, the following:

• Perform engineering project execution tasks including creating and editing complex project documents (i.e., specifications, basis of designs, technical reports, etc.).
• Manage project correspondence
• Arrange project meetings and prepare agendas
• Set up and maintain key contact lists
• Record, transcribe, and issue meeting minutes
• Create and maintain Action Items Lists
• Set up and maintain project deliverables lists
• Project file organization, email archiving and other document control tasks
• Create project books as needed
• Collect, compile and issue reports, evaluations, specifications, and basis of design
• Create transmittals and issue deliverables to client/project team
• Generate project deliverable packages
• Secondary switchboard coverage

Qualifications

• Associates degree preferred
• 1-5 years of office work experience preferably in an engineering consulting context or associated industry
• Intermediate proficiency in MS Office, Word, Excel, PowerPoint

Project Administrators must be flexible regarding work schedule. Working after hours is required at times to complete projects.

HIPP is interested in all qualified candidates who are eligible to work in the United States, however, we are not able to sponsor work visas.